What is a drawback of using the full name in report grouping?

Using the full name in report grouping can indeed prevent grouping or subtotaling, which is a significant drawback. When a report is grouped by a full name, it treats each unique entry as a separate category. This results in the inability to group related records or calculate subtotals for those entries. Instead of aggregating similar items together, the report displays them individually, which can obscure patterns and trends in the data that would be more easily identified if records were grouped by a category or a less detailed descriptor. Grouping typically aims to consolidate data to provide clearer insights, and using full names restricts this functionality, complicating the analysis process.

Other choices touch upon issues that may occur with reporting but do not accurately capture the specific limitation that arises from the use of full names in grouping and subtotaling in reports. Useless data visibility, record limits, or report complexity are factors that, while they can be relevant in reporting contexts, do not specifically relate to the impact of using full names for grouping in the way that the prevention of subtotaling and grouping does.